QuickBooks Point of Sale system has genuinely eased the burden of maintaining and tracking stock of the business. Inventory management is one of the most crucial tasks as they can either result in late delivery of sale order or increase customer loyalty by ensuring timely product delivery. Thus it not only saves time and money of your employees in manually handling your inventory but also results in outreach of the business by increasing customers and clientele while maintaining proper relation with the old ones.

One sure shot way of tackling inventory related tasks is by using barcodes which when integrated with Point of Sale software, developed by tech companies like Intuit under the banner of QuickBooks, allows the user to complete sales process swiftly and get the customer queue over with apart from checking up on the stock of products and raw material left with the business. Basic components needed are wired barcode scanner (Honeywell 1300 VAD being the best) and label / barcode printer (with most people preferring Zebra LP2824 USP). Another option is wireless barcode scanner by the name – Honeywell MS6235 Voyager BT.

barcode scanner

When it comes to QuickBooks POS two different sizes of barcode labels are supported. One which consists of 1500 labels in one roll is 1.2 inches wide * 0.85 inches length and other basically caters for 1135 labels for each roll with measurements as 2.25 inches as width * 1.25 inches as length.

To understand the theory behind barcode in Point of Sale, let’s take an example of any item from the stock items. Generally the no. allotted to the item under the heading “Item No.” is denoted as barcode created by the esteemed QuickBooks POS software. It is recommended and strongly advised not to change this number. QuickBooks does this to keep the process in systematic order and user should try to maintain the same by noting other items in the same sequence. This can also be denoted as SKU (Stock Keeping Unit) for the same product. Another way of keeping stock in line is by noting it as per the UPC codes that at times is attached to the item. All the user has to do is scan this UPC code and enter it under the field name of UPC.

Many times users get confused as to which path to follow – Barcode or UPC code. Although it recommended to go for UPC code if the item is already attached to it, however, if the business owner so wishes, both the codes can be followed – UPC code and Barcode generated by QuickBooks POS along with additional printing of barcode and attaching it to product. The usage of both codes ensures tight security by providing another veil of cover for the item. Furthermore, both codes accords even more strict control over the stock. A problem faced with only UPC code by many users is that selling price decided by you for the product may not be correct. This problem gets resolved by printing the barcode developed by QuickBooks Point of Sale software.

Another feature is a tab labeled “I Want To” which can be located on the left hand top corner of the current window. This tab easily informs user of various functions they can perform in the current window displayed on their system. Suppose you are in the window of Item List, when you press the tab, the software allows you to print tags. Under this function user has the option of deciding how many tags he / she wishes to print or go with option stating ‘On Hand Quantities’. This feature is basically employed in the beginning of setting up stock right when the store is inaugurated. Another option is to go with tab labeled ‘All – Print all Items’, however, the issue may crop up with this feature as the software may print out thousands of labels which could be considered waste of resources.

Mostly, printing labels function is used when the user receives voucher and enter it into the system. Thus it is generally discouraged to print labels in advance, or until the time the number quantities to be tagged and sold is not decided upon.

To understand the intricacies of a barcode even more closely, let’s explore the image of a sample barcode illustrated below. You can see different aspect of the label such as item description, price and finally the barcode generated by QuickBooks POS prefixed with ‘#’ symbol. This item number is what is typed while completing the sale process.


The best part about software generated Barcode is that it can be altered easily to send in appropriate information. Open the ‘File’ option and then select ‘Tool tab followed by ‘Print Designer’. Now select the document type you wish to use and make required changes.

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